July 2022 Minutes
Allington Parish Council
Minutes of Parish Council Meeting held at Allington Village Hall
20 July 2022
Attendees Cllr Plummer Cllr Mould
Cllr Scott Cllr Sharp
Cllr Goodall
Janet Morton Clerk
Guests District Councillor Mark Whittington
DC Mark Whittington informed the council that Robert Leadenham of Denton Parish Council would like all the local villages to join forces in a community speed watch scheme sharing the community speed guns. This would reduce costs for the villages wishing to participate.
A resident reported that they were forced off the road by a tractor and trailer in the middle of the village. It has been noted that they are travelling too fast within the village. It was agreed that a letter will be sent to all the local farmers asking them to reduce their speed within the confines of the village itself.
1. WELCOME REMARKS BY THE CHAIRMAN
Cllr Plummer welcomed everyone to the meeting.
2. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN
Cllr Marsh – on holiday
Cllr Reynolds – Work commitments
3. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
No declarations of Members interests in relation to agenda items declared.
No requests for dispensations from Members received.
4. APPROVAL OF MINUTES
It was resolved to accept the Clerk’s notes of the Annual Parish Council Meeting held on 11 May 2022 to be approved as minutes.
5. CORRESPONDENCE
Clerks’ correspondence and to resolve to agree any subsequent actions.
Parishioner requesting to know who owned some land as a possibility to keep his bees on.
Overgrown Trees and hedges along Side Street – DC Mark Whittington informed that it is the responsibility of the property owner to maintain trees and hedges adjacent to roads and footpaths.
Pensions Regulator has been updated for the next 3 years.
RoSpa will be doing the Play equipment inspection in August.
Minerals and Waste Consultation via LCC
Lives invitation
Sewstern Lane Review by SKDC
Zero Carbon Grant
Archers Survey re Peach Lane and Sedgebrook Road – It was reported that there was no significant speeding along these 2 roads. Average speed along Peach Lane was 18mph and 28mph on Sedgebrook Road. 2 minor incidents on Peach Lane not caused by speeding in the last 3 years and non on Sedgebrook Road.
6. FINANCE
Income was noted since 11 May 2022 as outlined in the respective Finance Reports.
| Income since 11 May 2022 | ||
| 24-May-22 | SKDC Jubilee Grant | 1500.00 |
| 31-May-22 | Community Grant | 463.32 |
| 05-Jun-22 | Interest | 1.81 |
| 06-Jun-22 | Red Phone Box Donation | 10.00 |
| 07-Jun-22 | Easy Fundraising | 20.41 |
| 05-Jun-22 | PF Fundraisers | 1.00 |
| 27-Jun-22 | PF Fundraisers | 4700.00 |
| 04-Jul-22 | Red Phone Box Donation | 10.00 |
| 14-Jul-22 | Allington Manor Car Park Donation | 25.00 |
| Total Income | 6731.54 | |
It was resolved to approve the expenditure since 11 May 2022 as outlined in the respective Finance Reports. Proposed by Cllr Sharp, 2nd Cllr Mould agreed unanimously.
| Outgoing since 11 May 2022 | ||
| 13-May-22 | Loan Repayment | 2152.40 |
| 14-May-22 | J Morton Jubilee Food | 249.00 |
| 25-May-22 | Jubilee flags & Bunting | 71.87 |
| 25-May-22 | Opus Energy | 22.23 |
| 25-May-22 | Element Marquees | 500.00 |
| 25-May-22 | Jubilee Food J Morton | 15.69 |
| 26-May-22 | Bank Charges | 6.60 |
| 31-May-22 | Playing Field Caretaker | 139.70 |
| 31-May-22 | Village Caretaker | 319.00 |
| 31-May-22 | Clerk | 310.67 |
| 26-Jun-22 | Bank Charges | 5.00 |
| 26-Jun-22 | Belvoir Big Band (Jubilee) | 150.00 |
| 26-Jun-22 | PE Hempstead & Son | 378.00 |
| 26-Jun-22 | G R Gilder (PF Hedge Trimming) | 120.00 |
| 26-Jun-22 | Allington News Donation | 150.00 |
| 26-Jun-22 | Opus Energy | 23.76 |
| 26-Jun-22 | LALC | 171.00 |
| 27-Jun-22 | J Plummer (Expenses) | 79.00 |
| 30-Jun-22 | Playing Field Caretaker | 127.50 |
| 30-Jun-22 | Village Caretaker | 319.00 |
| 30-Jun-22 | Clerk | 310.67 |
| 05-Jul-22 | Bank Interest | 1.75 |
| 15-Jul-22 | JA Scott (Jubilee Rubbish Collection) | 30.00 |
| 17-Jul-22 | K W Sauter (Jubilee Costume Hire) | 60.00 |
| 20-Jul-22 | RLS (Village Cross Renovation) | 22200.00 |
| 20-Jul-22 | X2 (Red Phone Box) | 6270.00 |
| Total Outgoing | 34182.84 | |
It was resolved to approve the Quarterly Accounts for April to June 2022. Proposed by Cllr Scott, 2nd Cllr Mould, unanimously agreed.
| ALLINGTON PARISH COUNCIL | ||||
| Clerk's report | ||||
| Quarter ending | Jun-22 | |||
| Opening balance | £47,798.29 | |||
| Income | ||||
| Precept | £20,000.00 | |||
| SKDC Caretakers grant | £ 463.32 | |||
| PFC (ringfenced) income | £ 4,701.00 | |||
| Red Phone Box (ringfenced) | £ 30.00 | |||
| Jubilee Grant | £ 1,500.00 | |||
| Playing Field | £ 60.00 | |||
| Easy Fundraising | £ 20.41 | |||
| Village Cross (ringfenced) | ||||
| Tallents Solicitors refund | £ 289.94 | |||
| VAT reclaim | ||||
| Bank Interest | £ 4.98 | |||
| sub total | £27,069.65 | £74,867.94 | ||
| Expenditure | ||||
| PFC (ringfenced) | £ 2,576.15 | |||
| Playing field outgoings | £ 422.88 | |||
| Salaries & Income Tax | £ 2,569.96 | |||
| Jubilee Outgoings | £ 1,799.47 | |||
| Administration expenses | £ 327.60 | |||
| Chairman's expenses | £ 79.00 | |||
| Village maintenance | £ 1,146.00 | |||
| Grants & Donations | £ 150.00 | |||
| S137 | £ 15.00 | |||
| sub total | £ 9,086.06 | |||
| Closing balance | 65,781.88 | |||
It was agreed to appoint LALC as the Internal Auditor for the Years ending 31st March 2023 & 31st March 2024. Proposed by Cllr Scott, 2nd Cllr Goodall, unanimously agreed.
7. VILLAGE CROSS
It was announced with great delight that the Village Cross has now been restored according to Heritage England’s specifications. It took 16 months of fundraising and discussions from the start to finish.
The Parish Council would like to thank everyone who contributed and assisted with this project especially as there were no grants forthcoming
Cllr Plummer suggested that a plaque with concise historic information be placed where one of the benches is sited and moving the bench sideways. Cllr Sharp said he would source a polycarbonate plaque until the final plaque could be purchased. It was agreed to proceed with the moving of the bench as long as the total costings could be kept to around £200. Proposed by Cllr Goodall, 2nd Cllr Scott, unanimously agreed.
It was agreed that the opening ceremony would take place when the initial work was completed.
8. QUEEN'S JUBILEE
Cllr Scott who co-ordinated the events over the Jubilee weekend reported that it went very well only the Sunday was spoilt with the rain. Lots of praise has been received from attendees.
The final expenses for the event have been sent to SKDC payment from the Jubilee grant.
The planting of trees to commemorate the Platinum Jubilee was discussed. Possibly 7 oaks, one for each decade of the Queens reign to be planted. Possible sites to be reviewed by Cllr Goodall and Cllr Sharp.
9. PLAYING FIELD
It was agreed that the MUGA playing surface was needing some care. A quotation for a deep clean and re sand has been received. Clerk to check full price including the sand and if under £1000 to go ahead. Proposed by Cllr Scott, 2nd Cllr Mould, unanimously agreed.
To discuss the internal layout of the ‘shed’. This is ongoing.
Sadly, John Slater has decided to stand down as Chair of the Playing Field Fundraisers. Many thanks to John for all his hard work and dedication over the years promoting events and raising funds for new projects at the Playing Field. Cllr John Plummer has stepped into this position.
10. PLANNING
To consider the following planning applications-
S22/1066 Extension to side of property. St James, Side Street, Allington. Permission Granted
S22/0854 Erection of 2 prefabricated garages. Plot 74 & 75 The Green, Allington Gardens. Permission Granted
S22/0749 Extension to side and front of property. 46 Park Road, Allington. Permission Granted
11. RED PHONE BOX
The Red Phone Box has been purchased, awaiting the date for siting.
12. DPI
DPI forms received from Councillors in attendance.
13. PARISH WEBSITE
To consider using the LALC recommended person for maintaining the Parish Website.
It was agreed to keep the maintenance of the Website within the Council with Cllr Goodall keeping it updated.
14. COMMITTEES
Playing Field Committee – Cllr Marsh, Cllr Sharp, Cllr Scott.
Planning Committee – Cllr Goodall, Cllr Mould, Cllr Reynolds.
Personnel Committee – Cllr Reynolds, Cllr Scott, Cllr Goodall
15. AGENDA ITEMS FOR NEXT MEETING
Zero Carbon Parish Funding
Speed watch update
Jubilee Tree Planting
Playing Field Shed review
Red Phone Box update
Village Cross plaque
16. DATE OF NEXT MEETING
Wednesday 7th September