2022 Parish Council Minutes of Meetings

Minutes of Annual Parish Council Meeting

11 May 2022

Attended        Cllr Plummer             Cllr Sharpe

                        Cllr Goodall               Cllr Marsh

                        Cllr Goodall               Janet Morton (Clerk)

Guests           19 Villagers

                        District Councillor Mark Whittington

OPEN FORUM

            General discussion regarding any possible planning permissions within the village and the powers of the council.

1. ELECTION OF CHAIR & DECLARATION OF ACCEPTANCE OF OFFICE

            Cllr Plummer was nominated to continue to be the Chair by Cllr Sharpe 2nd by Cllr Scott.  After a show of hands, Cllr Plummer was elected unanimously to act as Chair for the forthcoming year.

2. ELECTION OF VICE-CHAIR & DECLARATION OF ACCEPTANCE OF OFFICE

Cllr Marsh was nominated by Cllr Scott, 2nd by Cllr Goodall to continue to be the Vice-Chair.  After a show of hand Cllr Marsh was unanimously elected to continue as Vice-Chair for the forthcoming year.

3. WELCOME REMARKS BY THE CHAIR

            The Chair welcomed everyone to the meeting and thanked all the Councillors for all their hard work over the past 12 months, saying that a good team had been formed who like to get things done.

            This was the first year that we have come out of covid and the first annual parish meeting was held for 3 years.  It was a successful evening with talks from the groups and organisation from within the village.

4. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN

Cllr Reynolds - work commitments.

Cllr Mould      - Vacation

5 ACCEPTANCE OF OFFICE FOR COUNCILLORS

            5.1       All councillors accepted the role for the next 12 months.

6. TO RECEIVE DECLARATIONS OF PECUIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011

6.1 To receive declarations of Members interests in relation to agenda items.

6.1.1 None given

6.2  To consider request for dispensations from Members.

            6.2.1    None requested

7. APPROVAL OF MINUTES

7.1       It was resolved to accept the minutes of the Parish Council Meeting held on March 9th and duly signed by the Chair.

8.         CORRESPONDENCE

            8.1       Tallents Solicitors. Refund of £70 from Land Registry regarding the Village Hall.

            8.2       SKDC Consultations on Street Trading Policy and Street Collection & House to House Collection Policy March 2022.

            8.3       Survey of roads, transport & highways

            8.4       Keep Britain Tidy

            8.5       Regenerating Coastal Towns

            8.6       Best Kept Village Competition Information – Judging will be in July,

                        Cllr Goodall volunteered to oversee the tidiness of the village and see where improvements can be made.  SKDC Big Clean Up Team goes around villages  tidying verges and footpaths, a request can be made for them to possibly  attend Allington prior the judging.

            8.7       Safer Together Police Newsletter

            8.8       Notice of Drainage Work along A1 Colsterworth to Long Bennington

            8.9       Village Hall Rent Review

            8.10     Saxonwell News, requesting a donation towards publication. - After discussion it was decided unanimously that the Council would not support a donation due to Allington having its own publication Allington News. Clerk to respond.

9.         PLANNING

            9.1       S22/0383 Permission Granted

                        Proposal: Works to Trees

                        Location: St James Church Yard Bottom Street, Allington Grantham NG32 2DT

9.2       S22/0364 Permission Granted

                        Applicant: Sue Jackson

                        Proposal: T1 -Sycamore - Crown reduce sycamore tree by 3-4 meters  Location: Allington Hall Bottesford Road Allington Lincolnshire NG32 2DH

            9.3       S22/0749      Demolition of existing garage, porch and side extension. Construction of a two-  storey front extension and replacement side extension. Reconstruction of side  extension with the creation of a dormer window to the rear.

                        Location: 46 Park Road, Allington, Lincolnshire, NG32 2EB

            9.4       No objections received from the Council.

10.       FINANCE

10.1     Income since the last meeting as outlined in the respective Finance Reports.  

10.2     It was resolved to approve the expenditure since the last meeting as outlined in the respective Finance Reports.  Proposed by Cllr Marsh, 2nd Cllr Sharpe unanimously agreed.

10.3     It was unanimously resolved to approve the Quarter 4 bank reconciliations.

10.4     It was unanimously resolved to approve the Parish Council income and expenditure for the year 2021/22.

10.5     It was proposed by Cllr Marsh, 2nd by Cllr Sharp and unanimously agreed by all councillors to engage LALC for the Internal Audit due to being unable to contact the previous internal auditor.

10.6     The Clerk is to send an up-to-date mandate for bank signatories.  It was agreed the Clerk, Chair, Vice Chair and Cllr Scott should be the signatories for the next 12 months.

10.7     It was unanimously agreed to make a donation of £150 to Allington News.

10.8     The Chair praised the work of the employees and reminded the council that Allington has always paid over the minimum rate and thereby suggested that the caretakers pay should increase by £1 per hour and the Clerks pay by £1.10  per hour.  Proposed by Cllr Plummer, 2nd by Cllr Scott and unanimously agreed by all Councillors.

11.       VILLAGE CROSS

            11.1     Cllr Plummer gave a progress report on the renovation of the Village Cross.

A contractor has now been appointed and approval has now been given by Historic England as to the stone to be used for the restoration.  Unfortunately, there is another 6-8 weeks lead time for the delivery of the stone which means the Village Cross will not be fully renovated in time for the Queens Jubilee.         

                        With the removal of the concrete around the base of the cross the stone has dried out.  The trench around the cross that was unearthed after the removal of the concrete is to remain and will be filled with rounded stone to allow drainage from the cross preventing the build-up of moisture in the stone.

                        It is hopeful that the renovation will now be completed in August.

12.       RED PHONE BOX

            12.1     The Red Phone Box has been ordered and a deposit paid.  installation should be week commencing 16 June.  Currently it is being painted and waiting for the glass to be fitted. Installation should be in the week commencing 16 June.  It is not known at this time whether the road will need to be closed for the installation.  Removal of the old phone box is included within the costs.

13.       PLAYING FIELD

            13.1     The Wild flower seed sowing on the site of the bonfire has now taken place. Hopefully there will be a good show of wild flowers in the coming weeks.

            13.2     Kitchen units and a sink have kindly been donated by a local kitchen firm, Cllr Scott fitted them, the company also provided a plumber who drilled through the wall to fit the waste.

            13.3     It was agreed children’s play area needs to be tidied.

            13.4     The toilets have been internally structurally mended by Cllr Scott and

                        Cllr Plummer.  They now need to be deep cleaned and fresh paint on the walls. 

Cllr Marsh & Cllr Plummer agreed to do the deep clean.  Cllr Scott said that a resident has kindly offered to supply the paint. The old filing cabinet belongs to GYFC, when it has been emptied this will be placed in their green storage facility.

14.       JUBILEE CELEBRATIONS

            14.1     Cllr Scott informed the Council that the last planning meeting had been held.

 14.1.1  A poster has been produced showing all the events over the 4 day weekend which will be circulated and posted as widely as possible.

                        14.1.2  A grant of £2000 has been agreed by SKDC. 

                        14.1.3  The band, piper, town crier and fireworks have all been followed up and are fully booked the Thursday.

14.1.4  Extra fridges, freezers and a cooker have been donated by villagers. Cllr Sharpe is to install the cooker in the Shed ready to be used over the Jubilee weekend.

14.2       7 Jubilee trees - Cllr Goodall will look into the planting of 7 Jubilee trees in time for the next tree planting time in October 22.  A site for the trees will need to be researched.  

15.       ST JAMES CHURCHYARD

            15.1     The trees that had fallen branches and dying have now been removed after receiving planning permission.  The overgrown hedges have also been trimmed.

            15.2     The future care of St James is to be discussed at the next meeting due to time constraints at this meeting.

16.       ALLINGTON GARDENS

            16.1     The Council was informed that a Parish Council notice board is in place in Allington Gardens, a key is going to be found for the Clerk.

17.       POTENTIAL TRAVELLER SITE

            17.1     Land behind Allington Gardens is believed to have recently been sold and is owned by the travelling community.  Concern has been shown regarding its future usage. Residents will keep a close eye on this. The central point for any reports is to the Office on Allington Gardens 01400 282033.

18.       PROPOSED DATES OF MEETINGS FOR THE NEXT YEAR

                        20 July 22

                        21 September 22

                        09 November 22

                        11 January 23

                        08 March 23

                        12 April 23 Annual Parish Meeting

                        10 May Annual Parish Council Meeting