November 2019 Minutes
ALLINGTON PARISH COUNCIL
Minutes of Parish Council Meeting held in the Village Hall
Wednesday 13 November 2019
Present: Councillor Plummer Councillor Reynolds
Councillor Marsh Councillor Goodall
Councillor Sharp Councillor Jackson
Janet Morton (clerk)
Guests 7 Villagers
A villager spoke about the community wood.
1 Opening remarks
1.1 Chairman opened the evening, welcomed the councillors and villagers thanking everyone for attending.
2 Apologies
2.1 Councillor Mould – On vacation
2.2 Councillor Reynolds - departed at 20.30 for work commitments.
3 Declarations of Interest
3.1 There were no declarations of interest.
4 Minutes of the annual meeting held on 11 September 2019 and Extraordinary Meeting Minutes held on 26 July 2019
4.1 Both minutes were confirmed as a true record and signed by the Chairman of the meeting.
5 Correspondence received since the meeting held on 8 May 2019
5.1 The clerk reported on some of the correspondence received and sent
- NALC for permission for a Loan
- PWLB for the loan
- Came & Co re insurance for Bonfire Night
- Came & Co re insurance for the New Playing Field Storage Unit
- Information regarding reporting Highway faults and repairs
- Letter from Cilla Eisner
- Letter from David Totman
6 Red Telephone Box Update
6.1 A Wine Tasting evening at Allington Manor raised £300.
6.2 We are unable to Adopt a Red Telephone Box from BT for £1 it is only possible if one already in place. Further fundraising required for the initial purchase and installation (Action Point Cllr Marsh)
7 Village Market Cross
7.1 Grants are to being looked at but proving difficult due to the cross not being a war memorial.
7.2 Quotes are being gathered from 3 local stone masons (Action Point: Cllr Mould)
8 Speed Indicators
8.1 Cllr Mould has now taken over the responsibility of monitoring the speed indicator with the assistance of David Smedley
8.2 Cllr Mould to produce monthly statistics so we can monitor the speed of traffic through the village and publish online and in the Allington News for villagers to see. (Action Point Cllr Mould)
9 Defibrillator
9.1 Cllr Mould has now taken over the responsibility for maintaining the defibrillator.
10 Community Shelter Refurbishment Update
10.1 The refurbishment has now been completed and Richard Broadly has kindly said that he will refresh the shelter every year.
11 Gateways into the village costings
11.1 3 gateways leading into the village for traffic calming, Cllr Sharp has some quotes coming in (Action Point Cllr Sharp)
12 Social Media and email
12.1 Further exploration of email domains to be sought once decided all councillors will change to this email for Data Protection (Action Point Cllr Goodall)
13 AGRA Correspondence
13.1 Permission for a defibrillator to be positioned at Berkeley Homes Office has now been granted.
13.2 Quotes for the defibrillator, siting and installation to be presented to the council for consideration.
14 Verges/Highways/Footpaths
14.1 Letter to Highways re the maintenance of hedges on Peach Lane (Action Point Clerk)
14.2 Cow Lady Lane has now been cleared nice and wide all the way to the bottom by LCC.
15 Playing Field Matters
a) The new storage facility now been completed and handover to be given to the village from the builder in the next couple of weeks. The builder is going to level the car park and spread gravel. The loan for the build has now been received.
b) Charges for GYFC – Further information being sought. (Action Point PF Advisory Group)
c) Petanque Piste - Villager Richard Davenport is going to oversee and report to the Council.
d) Community Wood a villager has expressed concern over the management of the wood. It has been agreed that the Community Wood will no longer be grouped in with the Playing Field Advisory Group and will have a separate Advisory Group. Cllr Reynolds will be involved with this and is going to have discussions with groups such as the Woodland Trust, Forestry Commission. A villager has offered their assistance in developing the wood. (Action Point Cllr Reynolds)
e) Christmas Tree – Normally bought by the PF Fundraisers. A resolution was Proposed and seconded and unanimously agreed that the Christmas Tree will in future be funded by the Parish Council.
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16 Planning Matters
16.1 Applications received and determined since the last Parish Council meeting on 11 September 2019.
- Application – Allington Manor for an extension.
- Application – Removal of Leylandii hedge to be replaced with hawthorn
The Parish Council has no concerns on either of these applications
17 Financial Matters
a) The Clerk reported on the income and outgoings since the last meeting on 8 May 2019.
Income Total - £20,457.39
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Outgoings total - £19944.50
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a) Councillors unanimously approved the payments retrospectively,
b) Thanks, was given to The Clerk for all the work towards getting the funding for the New Storage Unit.
c) New internal auditor to be sought (Action Point Clerk)
19 Business for Future Meetings
19.1 The following will be on the agenda at the next Parish Council Meeting.
- Village Cross update
- Playing Field Build
- Red Telephone Box
- New Auditor
- Grass verge cutting
- Storage Unit Opening Party
- Precept Review
20 Date of Next Meeting
20.1 The next Parish Council Meeting will be on Wednesday 8 January at 19:30
Signed: ……………………………….………. (Chairman). Date: ………………………….