2019 Parish Council Minutes of Meetings

Allington Parish Council

Minutes of Parish Council Meeting held in the Village Hall

Wednesday 10 July 2019

Present:         Councillor Plummer                        Councillor Mould    

Councillor Marsh                 Councillor Goodall

                        Councillor Sharp                 Janet Morton (clerk)

Also present:  

2 villagers

1          Opening remarks

1.1       Chairman opened the evening, welcomed the new councillors and thanked everyone for attending.  Everyone agreed what a good weekend had been had at the ‘On The Green Event which is hosted within the village to encourage more villagers to attend.

2          Apologies

2.1       Councillor Reynolds due to work commitments

Councillor Jackson on leave

County Councillor Mark Whittington and District Councillors Bosworth sent their apologies.

3          Declarations of Interest

3.1       There were no declarations of interest.

4          Minutes of the annual meeting held on 8 May 2019

4.1       The minutes were confirmed as a true record and signed by the Chairman of the meeting.

5          Correspondence received since the meeting held on 8 May 2019

5.1       The clerk reported on some of the correspondence received and sent

1. Resident complaining of footballers parking in Manor Paddocks
2. Highway bulletins re: Sedgebrook Road closure in August
3. External Audit correspondence – PFK Littlejohn
4. Best Kept Village entry
5. Information regarding reporting Highway faults and repairs
6. Info and booking re training courses for councillors
7. Information regarding Grants for Playing Field Build
8. Community Shelter repairs updates
9. Pension Regulations update

6          Representations made to the Parish Council sing the agenda has been set

6.1       There were no representations made to the Council after the agenda had been set.

7          Objectives for 2019/20

7.1       Councillors were reminded of the objectives set for 2019/20

• The pavilion has been a high priority with the Playing Field Advisory Group throughout 2018/9. This continues and is progressing well.
• The Market Cross continues to be of concern.
• Red Telephone Box.
• Delimiters on the approach into the village.

8          Red Telephone Box Update

8.1       A raffle was organised at the ‘On the Green’ event which raised £736.00

8.2       Research into costings for the red phone box as to whether it is better to buy a fully refurbished box or one that may need refurbishing.

9          Twinning Association

9.1       There is going to be a visit from residents of Tuffe next May with 40-50 people coming. A community event will be held along with a trip out.

9.2       Volunteers to host families will be needed.

10        Village Caretaker Resignation

10.1     Ian Blake who has been the Village Caretaker for 10 years has now resigned. Thank you, Ian, for all you work.

10.2     Notices for a new Village Caretaker has been advertised and a job description is available (Action Point: Clerk).

10.3     Chairman to write a letter of thanks to Ian (Action Point: Cllr Plummer)

11        Village Market Cross

11.1     Grants are to be looked at to try and move this forward (Action Point: Cllr Mould)

12        Community Shelter Refurbishment Update

12.1     All repairs have now been completed and kindly overseen by Alan Bosworth and Peter Fox.

13        AGRA Correspondence

13.1     Permission for a defibrillator to be positioned at Berkeley Homes Office has now been granted.

14        Highway Matters

14.1     A councillor expressed concern regarding the speed of traffic going past the entrance to Peach Lane.

14.2     Hedgerows on each side of Peach Lane are overgrown.  Contact with the owners is required to discuss trimming (Action Point: Cllr Plummer)

15        Playing Field Matters

15.1     Cllr Sharp reported on a very successful and well attended ‘On the Green’ event.  The feedback from attendees has been very good. Councillors congratulated and thanked everyone involved, an example of excellent team work.  The fly-past by a Spitfire was just one of the many highlights.

15.2     Cllr Sharp and the clerk presented a report on the background to the provision of the new storage facility at the Playing Field.  It provided details of the tender exercise and proposals for funding the project.  Part of the cost could be borne by the money accumulated by the Playing Field Fundraisers.  It was discussed that the council’s reserves could possibly be used too.  However, there could be a small deficit.  It was agreed that a review of the funding requirements and a village consultation to be called.

            It was resolved

1. To accept the lowest tender from NSA Building Ltd in the sum of £40,380.00.
2. There is a clause giving rights to cancel the contract if needed.  Thereby the contract will not be signed until after the Village Consultation meeting on 27 July 2019.

15.4     Cllr Plummer to meet with GYFC regarding fees.  Awaiting fixtures list to see how many games are expected to be played on the field.

            It was suggested that the Playing Field Caretaker could monitor to ensure no extra games were played without prior permission.

15.5     A villager has been in touch regarding the community wood and that approximately half the trees panted have survived.  The villager would be happy to contact The Woodland Trust for further trees and to plant them at the appropriate time of year.  Unanimously agreed for this to proceed.

16        Planning Matters

16.1     Applications received and determined since the last Parish Council meeting on 8 May 2019.

• Application – Allington Manor for an extention.

17        Financial Matters

17.1     The Clerk reported on the income and outgoings since the last meeting on 8 May 2019.

            Income Total - £432.58

      Outgoings total - £3520.21

            Plus, Clerk and Caretakers Salaries.

17.2     Councillors unanimously approved the payments retrospectively,

17.3     The clerk reported that the Parish Councils financial accounts for 2018/2019 had been submitted.

17.4     LIVES ringfenced monies, AGRA to present costings to the Parish Council prior to monies being released for a defibrillator in Allington Gardens.

17.5     Ringfenced funds to be reviewed.

17.6     Determination of Donations for the year 2019/20

            The following donations were agreed unanimously

• £50   – Lincolnshire and Nottinghamshire Air Ambulance
• £100 – To Village Church
• £100 - Allington News
• £100 – Twinning Association

17.7     It was unanimously agreed that the cheque signatories needed updating as all current signatories are no longer on the council. It was also agreed that the daily limit the Clerk has for payment of invoices should be raised to £15,000 whilst the Playing Field Build is taking place.  To be reduced back to £1,000 upon completion of the build. (Action Point: Clerk)

18        Social Media

18.1     Cllr Goodall to take over the LCC website from Alan Bosworth (Action Point: Cllr Plummer)

19        Any Other Business for Future Meetings

19.1     The following will be on the agenda at the next Parish Council Meeting.

• Village Cross
• Village Caretaker
• Playing Field Build
• Telephone Box
• Post Office
• New Auditor

20        Date of Next Meeting

20.1     The next Parish Council Meeting will be on Wednesday 11 September 2019 at 19:30

Signed:  ……………………………….………. (Chairman).  Date:  ………………………….