March 2024 DRAFT Minutes
Allington Parish Council
Minutes of Parish Council Meeting held at Allington Village Hall Meeting Room 6 March 2024
Present
Cllr Marsh
Cllr Baron
Cllr Storer
Cllr Marvin
Cllr Lowes
Janet Morton Clerk & RFO
Guests
2 Residents
Open Session
The Village Hall has been getting complaints from a resident regarding noise coming from the village hall for about 2 years. Compromises have been made plus correspondence via solicitors. However the resident complains every time there is an event. Police have been informed regarding harassment as all the committee members are volunteers and events are required to keep the village hall going. Suggestion was given that the committee get a court order.
A resident discussed The Rookery building site, lorries are damaging The Green when banksmen are not present. No wheel washing facility have been installed. When its wet, muddy water runs down the entrance road and settles on the footpath. Lorries are turning up after the site is closed taking top soil away. Contractors are parking on the roadside not on site. Information is being sent to the enforcement officer due to breaching at least two of the planning clauses. It was agreed that residents and councillors need to keep informing SKDC of any breaches.
1. WELCOME REMARKS BY THE CHAIRMAN
Cllr Marsh welcomed everyone to the meeting and informed Council that it is not her intention to seek re-election in May and this would be her last meeting as Chair. She will be on holiday in May and therefore unable to attend the Annual Parish Council meeting.
Cllr Marsh confirmed that Janet, the Parish Clerk had handed in her resignation letter and the search for her successor had started with the role being advertised on various sites. She set out the intended timetable - shortlist by end of March, interviews in early April and offer by mid April, allowing time for a proper handover. She thanked Janet, on behalf of the Council, for her hard work and commitment over the last 5 years and wished her well for the future.
2. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN
CC Mark Whittington
DC Rob Leadenham
DC Pam Bosworth
3. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
No declarations of Members interests in relation to agenda items.
No requests for dispensations from Members.
4. APPROVAL OF MINUTES
It was resolved to accept the Clerk’s notes of the Parish Council Meeting held on 3 January 2024 and the Extraordinary Meeting 12 February 2024 to be approved as minutes.
5. CLERKS REPORT
Correspondence.
Greater Lincolnshire Devolution Consultation
Complaint regarding parents parking in the zig zag area on Bottom Street
Flooding Support
Budget and Council Tax Proposal 2024/25
Gardens Residents Association – sand bags
Parish Council Engagement Session on Road Safety
Notification of temporary traffic regulation Order - Allington TTR006908
Grantham Mayor's Charity Ball - Saturday 16 March 2024
Lincolnshire Environmental Crime Partnership
South Kesteven District Council Tree and Woodland Strategy consultation
Start of works at approved solar site west of Foston (south of A1)
The Rookery – Damage to The Green verge and mud on road.
Resident saying Bottom Street pot holes never get repaired properly
Planning Policy Consultation
Finance
The income since the last meeting as outlined in the respective Finance Reports was noted.
It was resolved to approve the expenditure since the last meeting as outlined in the respective Finance Reports.
It was agreed to amend the Financial Policy, 4.1, in respect of spending limits for individual councillors.
6. DISTRICT COUNCILLOR REPORT
No District Councillors present to give a report.
7. PLANNING
To consider the following planning applications-
S24/0051 Permission Granted
Applicant: Mark Elgar
Proposal: Fell horse chestnut tree
Location: 10 Park Road, Allington, Lincolnshire, NG32 2EB,
App Type: Works to TPO Tree(s)
S23/2368
Applicant: Mr & Mrs Tim Benton
Proposal: Single storey rear extension
Location: The Cottage, Bottom Street, Allington, Lincolnshire, NG32 2DT
App Type: Householder
S24/0161
Applicant: Graham Anderson
Proposal: Section 211 notice in relation to crown lift two apple trees
Location: Eastleigh, The Green, Allington, Lincolnshire, NG32 2EA
App Type: Trees in CA - Section 211 Notice
S23/1854 Listed building consent
Date Received:10th October 2023
Applicant: Mr Theresa Burrows
Proposal: Replace degraded brickwork on 3 x chimneys. Replace broken bricks with matching reclaimed engineering bricks and repoint with lime mortar.
Location: Plumtree House, The Green Allington Lincolnshire NG32 2EA
No concerns were raised regarding the above applications.
8. VILLAGE IN BLOOM & TREES
To consider the possibility of further planters around the village green To be on next agenda
It was unanimously resolved to the placing a waste bin on Marston Lane to encourage the collection and disposal of dog mess. – clerk to source
9. PLAYING FIELD
GYFC’s use of the playing field during the extreme wet conditions – to be discussed at the next meeting.
The slippery side path next to the children’s play area has been cleaned and will be cleaned on a regular basis along with the MUGA
The muddy area around the bonfire site is to be membraned and stoned to be prevent the current quagmire.
The topping up of the gravel on the car park has partially been done. Another 4 bags of type 1 for the potholes and at least one lorry load of chippings is to follow. It was resolved to approve in principle, Cllr Plummer to email councillors for a final agreement regarding pricing.
Agreed to replace the damaged MUGA fencing – John Plummer to action.
10. DEFIBRILLATORS
Cllr Reynolds is to register the new defibrillators.
It was resolved that the Parish Council should be responsible for the defibrillator at The Gardens, with the Gardens to be responsible for the monthly maintenance checks.
11. HIGHWAYS
Proposed prohibition of motorised vehicles on Sewstern Lane. The more letters of support to the SKDC would be appreciated.
Bottom Street pot holes to keep putting on Fix My Street, if the response is not sufficient, please forward to County Councillor Mark Whittington
Bottesford Road flooding by Cow Lady Lane – landowner to be contacted
Speed awareness feedback was that more equipment required and it was unanimously agreed.
12. ST JAMES CHURCHYARD
To discuss the placing and purchase of a bench in the churchyard in memory of Mary Thompson. To be discussed at the next meeting - it was agreed 2 benches would be purchased for St James.
Stones for the footpath to St James churchyard, this was agreed and minuted at a previous PC meeting
13. 80 Years since D Day
Cllr Plummer to ask The Fundraisers if they would consider organising the lighting of the Beacon on 6 June 2024
14. EASYFUNDING
Updates regarding information to all villagers about promotions with Easyfundraising
Cllr Storer to email councillors with how much is currently in the account.
15. EMERGENCY PLAN
Emergency Plan requires further investigation - Cllr Marvin
16. ADVISORY GROUPS AND COMMITTEES
To consider forming a playing field committee – it was resolved not to form a committee but have a register of volunteers and work closely together
A review of councillors on the personnel advisory group has been agreed that Cllr Storer will replace Cllr Lowes.
17. AGENDA ITEMS FOR ANNUAL PARISH COUNCIL MEETING
Emergency Plan
Benches in St James Churchyard
Picnic table at the Petanque Piste
Defib cover at the village hall
18. DATE OF NEXT MEETING
8 May 2024
Meeting closed 21:42