July 2024 Agenda
Allington Parish Council
Mrs R Hilton, Clerk and RFO
Email: parish.clerk@allingtonpc.org.uk
Agenda
Parish Council Meeting to be held at Allington Village Hall
Wednesday 10 July 2024
Dear Councillor,
I hereby give you notice that the next meeting of Allington Parish Council will be held at Allington Village Hall on Wednesday 10th July at 19:30. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Public Forum: The Parish Council meeting will be preceded by a public forum commencing at 19:15 for which councillors are asked to be present. Members of the public may ask questions or make short statements to the Council, District and County Councillors and the Police may also make reports. Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman.
Allington Parish Clerk
AGENDA
1. PUBLIC FORUM
To resolve to suspend standing orders for a maximum of 15 minutes to allow members of the public to make comment
2. APOLOGIES
To receive apologies for absence and reasons given
3. TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
To receive declarations of Members interests in relation to agenda items.
To consider request for dispensations from Members
4. APPROVAL OF MINUTES
To resolve to accept the draft notes of the Annual Parish Council Meeting held 12 June 2024 to be approved as minutes
5. ANNUAL PROCEDURES
To agree any changes to Standing Orders and Financial Regulations and to set policies for the forthcoming year
6. CLERKS REPORT
Correspondence
Email following on visit from Grantham Town Football club received requesting use of the sports pitches at the playing field
Email sent to Electoral services regarding resignation of Councillor Marsh on 5.6.24
Email received regarding maintenance of the path from the green to Lilac Rose Cottage, Bottom Street
Email received confirming insurance renewed
Temporary event notice requested by Playing Field Committee – Event notice applied for and granted
MUGA maintenance contract confirmed with Smith Maintenance – cost confirmed as £1617.00 + VAT – Total £1940.40
Email received confirming LALC’S conference and AGM will take place on Wednesday 24th July at Belton Woods Hotel in Grantham
Invoices received from suppliers on behalf of the Playing Field Fundraising Committee for the Big Weekend
Planning Application received for the to install an EV Charger on the side of the house, along the driveway directly adjacent to the Electricity meter. The charger proposed is an Ohme Home Pro, and it would be installed by Octopus Energy at Plumtree Cottage, The Green, Allington. Case reference S24/1064 : www.southkesteven.gov.uk/planningsearch/ Any representations to be made by the council to be received no later than 15th July 2024
Email received regarding Section 19 Flood Investigations
DPI & Acceptance of Office Forms 2024 to be received by the Clerk
Email received regarding Parish Council Vacancy Notice
Finance
Invoice received and paid for the defibrillators
Invoice received and paid for the Town Crier - £80.00
Insurance invoice received and paid £1551.32
Temporary Event notice fee, £21.00 paid by Clerk requested to be claimed as expenses
Finance report to be circulated prior to the meeting
Invoice received and paid from PE Hempsteads
7. BENCHES FOR ST JAMES CHURCHYARD
To choose 3 benches for St James Churchyard in memory of Mary Thompson who bequeathed monies to the Parish Council. To confirm prices and address for delivery so that order can be placed.
8. PLANTERS
To confirm the number and type of planters to be ordered. To confirm delivery details and to discuss siting and filling.
9. VILLAGE HALL
Provide update on 4th July 2024 meeting with the Village Hall committee
Discuss request for subsidy to be paid to the Village Hall from the committee
Discuss finance / grant availability for repair/replacement of drains
Review any quotes received for above works
10. PLAYING FIELD
Bench in play area
To discuss inspection of the play area – ROSPA.
To discuss key codes to toilet block and MUGA’
To discuss requested use by Grantham Town Football Club
11. HIGHWAYS
Review replacing current speed indicator with a solar powered unit.
Update on purchasing dog waste bin for Marston Lane
12. BUS SHELTER MAINTENANCE
Update on the bus shelter maintenance
13. TO DISCUSS LOGO FOR THE PARISH COUNCIL
14. DISTRICT / COUNTY COUNCILLOR REPORT
15. AGENDA ITEMS FOR NEXT MEETING
16. ANY OTHER BUSINESS
17. DATE OF THE NEXT MEETING