2023 Parish Council Minutes of Meetings

Allington Parish Council 

Minutes of Annual Parish Council Meeting held at Allington Village Hall on 12 May 2023

Present

Cllr Marsh
Cllr Baron
Cllr Reynolds
Cllr Lowes
Cllr Marvin
Cllr Plummer
Cllr Storer arrived at 20.45

Janet Morton Clerk & RFO

1.   ELECTION OF CHAIR & SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE AS CHAIR FOR 2023/24

Cllr Reynolds proposed Cllr Marsh to be Chair which was seconded by Cllr Baron agreed by all Councillors.

Cllr Marsh thanked the previous Chair and all the Councillors for their dedication over the last 4 years.

2.   ELECTION OF VICE CHAIR & SIGNING OF DECLARATION OF ACCEPTANCE FOR 2023/24

Cllr Lowes proposed Cllr Baron for Vice Chair seconded by Cllr Reyolds agreed by all Councillors

3.   PUBLIC FORUM 

4.   APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN

Cllr Storer informed the Clerk that she would be arriving late.

District Councillor Mark Whittington.

5.   TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011

Cllr Plummer declared an interest in relation to a planning item on the agenda.

No requests for dispensations from Members.

6.   APPROVAL OF MINUTES

It was resolved to accept the Clerk’s notes of the Parish Council Meeting held on 8 March 2023.

7.   ANNUAL PROCEDURES

It was agreed to accept and adopt the Standing Orders and Financial Regulations for the Council which was proposed by Cllr Baron, seconded Cllr Plummer agreed by all.

Members elected to the Personnel Advisory Group
Cllr Marvin, Cllr Reynolds, Cllr Lowes, were duly elected.

Members elected to the Playing Field Advisory Group
Cllr Plummer, Cllr Lowes, Cllr Marvin were duly elected.

Members elected to the Planning Advisory Group
Cllr Baron, Cllr Marvin, Cllr Reynolds were duly elected.

8.   CLERKS REPORT

The Clerk reminded all Councillors that they must complete the DPI form and return this to the Clerk as soon as possible.

A reminder that, by law, all Councillors must complete and return a Declaration and Return of Election Expenses to the Clerk as soon as possible.

Correspondence

Vale Planning acting on behalf of Clifford McCabe Ltd re The Rookery
Police Force Priority Setting Meeting 
Email from a resident thanking the PC for their continued support regarding The Rookery.
Planning dept re public meeting for the plans at The Rookery.
Side Street Road closure notice
Architect for The Rookery

Parish Council Website

It was agreed for the maintenance of Parish Council Website to be paid and updated by the LALC approved designated person. This was unanimously agreed by all the councillors.

Finance

A Bequeath by Mary Thompson’s executors has been given to the Parish Council to be used for worthy projects.  Items requested included a bench to be dedicated to Mary Thompson in St James churchyard and purchase of the defibrillators for the red phone box and the playing field.

It was resolved to approve the Quarter 4 and Year End bank reconciliation (can be viewed on the parish council website).

The budget was noted and agreed for 2023/24 (see website)

Income since 8 March 2023 was noted

It was resolved to approve expenditure since 8 March 2023

It was agreed that the signatories for Banking would be Cllr Marsh, Cllr Baron, 

Cllr Plummer and Cllr Marvin.

Audit

The Annual Accounting Statements and Governance for external Audit for 2022/23 were agreed and signed by the Chair.

9.   VILLAGE CROSS

Cllr Plummer gave an appraisal of the Village Cross renovation which came to around £23k including the information plaque. Unfortunately, the shaft of the cross was not permitted to be cleaned to match the new plinth stone by Historic England. 

The plaque’s plinth will require treating annually preferably around Sept/Oct – Clerk to ask if the Village Caretaker would be willing to do it each year.

Clerk to ask the Village Cleaner if he can keep the railing and the area around the cross clean.to keep the area.

10.   RED PHONE BOX AND PLAYING FIELD DEFIBRILLATORS

Four quotes have been received for the new defibrillators.  Cllr Plummer proposed and Cllr Marvin seconded to use Seal Medical Supplies all councillors in agreement.  

The councillors agreed to place a small plaque inside the telephone box to thank Mary Thompson for the funding of the defibrillator.

The playing field cabinet and defibrillator will be placed under the awning of the Pavilion.

Cllr Reynolds agreed to do the monthly checks on all the defibrillators to ensure they are kept in good working order.  

11.   QUEENS JUBILEE TREES WATERING

The new trees along Marston Lane footpath will need to be watered throughout the summer months to prevent losing them which happened the ones planted the previous year.  Cllr Lowes said he would speak with a local farmer to see if they can assist in any way with this task.

12.   TREES ON THE VILLAGE GREEN, PARK ROAD AND COMMUNITY WOOD

Two tree surgeons came and looked at all the trees around the village due to some die back.  Only one came back with a quotation saying that it should take 2-3 days to complete the work with a daily rate of £550.

This quotation was proposed by Cllr Baron and seconded by Cllr Lowes to accept all were in agreement.  Checks will be made to see if there are any tree preservation orders on the trees prior to commencement.

13.   PLAYING FIELD

MUGA – Cllr Plummer has potentially found a source for replacement panels.  He will         get a quotation and report back to the council for the meeting in July.

Car Park expansion - 2 quotes have been received (3rd pulled out) to carry out the   work of expanding the car park to allow 2 rows of cars plus turning room.  

Cllr Plummer proposed and Cllr Reynolds seconded all in agreement to    accept Scott Burlands quotation.  Clerk to check the depth of surface removal.

Flooring in the children’s play area – some exploration of costings for this to be replaced and a budget hopefully for the next financial year.  Cllr Baron and Clerk to look into grants.  

14.   PLANNING

S23/0242 Permission Granted
Date Received: 7th February 2023 
Applicant: Mrs Anne Jackson 
Proposal: T1 and T2 - to fell, T3 - crown reduction by 50%. 
Location: Allington Hall Bottesford Road Allington Lincolnshire NG32 2DH

S23/0479 
Applicant: Mr & Mrs Strange 
Proposal: Erection of single storey rear extension 
Location: Clyne, 42 Park Road, Allington, Lincolnshire, NG32 2EB

S23/0218 Permission Granted
Date Received: 3rd February 2023 
Applicant: Ms S Filby Proposal: Crown lift hornbeam tree to previous points 
Location: Old Manor Lodge Bottesford Road Allington Lincolnshire NG32 2DH

S22/2226 Permission Granted
Date Received: 10th November 2022 
Applicant: Mr & Mrs Machin 
Proposal: Replacement timber sliding box sash windows 
Location: Corner House, The Green Allington Lincolnshire NG32 2EA

S23/0157 Permission Granted
Date Received: 25th January 2023 
Applicant: Mr M Barnett 
Proposal: Removal of 4 pine and 5 conifer trees 
Location: Chestnut Farm Bottom Street Allington Lincolnshire NG32 2DT

S23/0204 Permission Granted
Date Registered: 1st February 2023
Applicant: Mrs Mary McKinlay
Proposal: Submission of details to discharge the requirements of condition 3 (Written scheme of investigation) and condition 4 (Archaeological investigations) of planning permission S21/1343
Location: Holy Trinity Bottesford Road Allington

S22/1998 Planning Refused
Date Received: 24th October 2022
Applicant: Mr Chris McCabe
Proposal: Erection of 3 (no.) detached 1.5 storey dwellings following the demolition of the existing property
Location: The Rookery, The Green Allington Lincolnshire NG32 2EA 

Clerk has been contacted by the architects regarding the possible appeal against the refusal.  They have also shown the parish council a possible alternative to the previously submitted plans.  They would like to discuss the way forward with the council.  Copies of the new proposal given to the councillors for perusal.

Cllr Baron to look into further prior to making any comments.

Possibilities of how to stop construction traffic mounting The Green is to be looked into.

15.   HIGHWAYS

The problem of the overgrown hedges on Sedgebrook Road is ongoing with Highways.

16.   AGENDA ITEMS FOR NEXT MEETING

St James Churchyard headstones
MUGA fencing
Car Park
Defibs
The Rookery
Grants for play area
Speed Camera
The Green
   
16.   DATE OF THE NEXT MEETING

Wednesday 12 July 2023