2020 Parish Council Minutes of Meetings

1.

Election of Chairman and & Declaration of Acceptance of Office

1.1

Cllr Plummer received nominations to be the Chairman, unanimously elected.

2.

Election of Vice-Chairman and Declaration of Acceptance of Office

2.1

Cllr Sharp was nominated to continue as vice chairman, unanimously agreed.

3.

Chairman’s Remarks

The Chairman welcomed all the Councillors to the meeting and thanked them for re-electing him as Chairman.  Thanked everyone for the hard work over the last 12 months and support given to him.

4.

4.1

Apologies

None

5.

5.1

5.2

Declarations of Pecuniary Interest in Accordance with the Localism Act 2011

No declarations of Members interests in relation to agenda items.

No requests for dispensation from Members.

6.

6.1

Virtual Meetings

It was resolved to hold public meetings of the Parish Council via Zoom video conferencing until such time that Government guidelines allowed otherwise.  Proposed by Cllr Mould, seconded by Cllr Marsh.  Unanimously agreed.

7.

7.1

Approval of Minutes

The minutes of 11 March 1920 were agreed and signed by the Chairman.

8

8.1

8.2

8.3

Annual Procedures

It was agreed that the Policy Documentation needed more time to review due to several anomalies.  Cllr Plummer said he would go over these to be finalised in the next meeting.

It was agreed that due to Covid-19 all Committees would remain the same and review in a future meeting after Covid-19

The Clerk to publish the list of Members detail and responsibilities.

9.

9.1

Clerks Report

Insurance renewal discussed and Clerk to query a couple of points with the Insurers.

10.

10.1

10.2

10.3

10.4

Planning        

Application no: S20/0555

Applicant:  John Callaghan

Proposal:  Acer Pseudoplatanus – Crown reduction by 2-3 metres.

Location:  Lofty Trees, The Green.

Application No:  S20/0599

Applicant:  Mr Williams

Proposal:  Ground and First Floor extension to front of dwelling.

Location:  44 Park Road.

Application No:  S20/0607

Applicant:  Cilla Eisner

Proposal:  Fell T1 & T2 (Fraxinus)

Location:  Woodland adjoining Home Farm House, Bottesford Rd.

To note that permission was granted in respect of the following applications: S20/0259, S20/260 S20/144.

No concerns were raised on any applications.

11.

11.1

Correspondence

British Red Cross requesting donations.

Came & Co Insurance renewal

SKDC information regarding household waste

Resident regarding Community Funding

LALC coronavirus updates

PFK Littlejohn re audits

Galliford updates regarding works on A1

Resident regarding update of defibrillator on Allington Gardens

12.

12.1

12.2

12.3

12.4

12.5

12.6

12.7

12.8

12.9

Finance

2020/21 Budget was agreed.

Income for since 11 March 2020

Bank Interest £7.81

Red Phone Box £20.00

Precept £18,000

Total = 18,027.81

Expenditure since 11 March 2020

P E Hempsteads £132.00

Defibrillator Repair £30.97

HMRC £235.60

ICO £35.00

Opus Energy £28.00

Ian Smith Electrical £144.00

Lottery Licence £20.00

LALC £120.00

Village Hall Hire £100.00

PWLB £2254.00

Salaries & expenses £1652.00

Total = £2497.57

Councillor’s unanimously approved the payments retrospectively.

The Annual Governance Statements were considered by Parish Councillors.  Each statement was agreed unanimously by Parish Councillors. Section 1 Accounting statements were approved and signed by the Chairman. 

The Statement of Accounts to the Council for the year 2019/20 was presented.  The Parish Councillors considered and agreed the financial accounts.

Parish Councillors further authorised the clerk to pay by BACS, and record in the accounts her and the village caretakers’ salaries throughout the year as necessary.  Authority to continue to pay other bills by BACS and the electricity bill for the Playing Field by direct debit was also agreed.

The bank mandate was reviewed.  The authorised signatories will remain the same as 2019.

It was unanimously agreed that all donations for 2020/21 would remain the same as 2019/20.

 13

13.1

13.2

13.3

13.4

13.5

13.6

13.7

13.8

13.9

Playing Field

Complaints had been received about dogs off the lead on the Playing Field.  It was unanimously agreed this was impossible to police and that responsible dog owners were welcome.

It was agreed that the MUGA should remain locked during Covid-19 due to groups playing in there.  Youths had been seen climbing into the MUGA to play games even though it remains locked.  All encouraged to speak to those who abuse and ask them to leave.

Cllr Plummer gave an update on the proposed Pentanque Piste and said that it has been delayed due to Covid-19.

Cllr Jackson thanked everyone for all the effort to achieve the new brick storage unit over the last 12 months.

Cllr Goodall informed all that the Community Wood has nettles appearing and has been advised by the Woodland Trust that they should be pulled out by hand to stop further spread.  All assistance with this would be appreciated.  The fallen tree has proved to be an asset for children who appear to enjoy playing on it.

Several trees appear to have a problem in the area.  Clerk to contact tree surgeons for professional guidance.

New bins to be sourced for the Playing Field. Possibility of a 2nd dog poo bin.

MUGA surface need to be professionally inspected and advice as to its condition.

Cllr Jackson informed everyone that the green portacabin will be moved as soon as possible.

14

14.1

Red Phone Box

Currently the funding stands at £1600.00. Anonymous donations continue on a monthly basis.  Currently unable to fundraise due to Covid-19.

15

15.1

Market Cross

Current fundraising stands at £966.22.  It has been estimated that it will cost about £15k to renovate.  Currently unable to fund raise due to Covid-19.

16.

16.1

Covid-19 Help Plan

Cllr Mould reported that initially very busy with about 70 calls in total.  Lots of people volunteered to assist.  Not everyone was called upon to help due to the fantastic response.

The Chairman gave thanks to Cllr Mould for setting this Plan up.  Cllr Mould said he could not have done it without all those who gave him support. Chairman to put a thank you letter on Facebook page and Allington News.

17

Dates of Meetings 2020/21

Wednesday 15 July 2020

Wednesday 9 September 2020

Wednesday 11 November 2020

Wednesday 13 January 2021

Wednesday 1 March 2020

Signed: ----------------------------------- (Chairman).  Date:  --------------------------------------