2020 Parish Council Minutes of Meetings

ALLINGTON PARISH COUNCIL

Minutes of Parish Council Meeting held in the Village Hall

Wednesday 11 March 2020

Present:         Councillor Plummer                        Councillor Sharp

                        Councillor Mould                 Councillor Jackson            

                        Councillor Reynolds                       Janet Morton (clerk)            

Guests           District Councillor Mark Whittington

1          Opening remarks

1.1       Chairman opened the evening, welcomed the councillors and villagers thanking everyone for attending.  Discussed how to keep everyone updated about the Covid-19 virus. 

2          Apologies

2.1       Cllr Reynolds            -           Departed at 20.30 due to Work Commitments   

Cllr Goodall               -           Work Commitments

            Cllr Marsh                  -           Vacation

3          Declarations of Interest

3.1       There were no declarations of interest.

4          Minutes of the annual meeting held on 08 January 2020

4.1       The minutes were confirmed as a true record and signed by the Chairman of the meeting.

5          Correspondence received since the meeting held on 08 January 2020

5.1       The clerk reported on some of the correspondence received and sent

            Water extraction permit letter

            Galliford Fry information regarding the new Grantham Relief Rd

            LCC Temporary road closure - Side St

            LCC Change of Council websites and Training

            PE Hempstead & Sons – Quote for next 12 months for grass mowing.

            Heather Maitland re Pre-War Austin Seven Club parking on the green on 17 May

            Saxondale magazine requesting a donation.

            Gents toilet broken into and toilet seat vandalised.

            Request for tree in front of South Lodge to be pruned.

Bottesford Girls Football team requesting training on the Playing Field when their own is waterlogged.

6          Speed Indicators

6.1       Cllr Mould has produced some statistics showing the volume of traffic and average    speeds traffic through the village.  Cllr Goodall to assist with the statistics from the system. (Action Point Cllr Mould & Cllr Goodall)

6.2       Initial contract needs to be sought to clarify usage. (Action Point Cllr Sharp)

7          Gateways into the village costings

7.1       Cllr Sharp gave various options and pricings for gateway calming.  Further clarification and permissions for usage to be sourced. (Action Point Cllr Sharp)

8          AGRA

8.1       Cameras leading into The Gardens to combat crime is not possible due to legislation with it being a council road.

8.2       The Defibrillator is now in place on the Office wall and fully functional.  The maintenance will be done by AGRA.  LIVES money held in trust by the council has been used to purchase this defibrillator.

8.2       Hedges and verges continue to be an issue.  A letter to the landowners to be sent. Ongoing. (Action Point Cllr Plummer)

9          Green Lane   

9.1       This has been made completely unusable by anyone except 4x4 off-road vehicles the Parish Council is going to contact various organisations to get their perspective on the condition and what can possibly be done due to in being a designated as an Unmade Road therefore access permitted by motorised vehicles. (Action Point Clerk)

10        Keep Britain Tidy

10.1     Champion needed to steer this. Ongoing

11        Tree Pruning

11.1     A local tree pruning specialist has been asked to check the trees in front of the church and the trees along Bottesford Lane that appear to be leaning against the BT wires.

12        Playing Field Matters

a)         The new storage facility still has ongoing work to be done prior to an opening party.

b)         Charges for GYFC - A meeting has taken place regarding the usage of the Playing Field with the Chairman of GYFC.  The Chairman is going to report back to his committee at a March meeting and get back to us.   (Action Point Cllr Plummer Cllr Jackson & Cllr Sharpe)

c)         Petanque Piste - Cllr Jackson proposed that the Council will put £500 towards the cost of the Piste.  2nd by Cllr Sharp, unanimously agreed.

d)         Community Wood – The area is be left to nature for a minimum of 6 months to see how the new wood develops.  The old section to be managed leaving fallen trees to slowly let nature take its course. (Action Point Cllr Reynolds & Cllr Goodall)

13        Planning Matters

13.1     Applications received and determined since the last Parish Council meeting on 08 January 2020

1. 4 Sedgebrook Rd – Boundary, materials and landscaping.
2. Decision notice, permission given, Allington Manor
3. Corner House, The Green.  – Orangery to rear of property.
4. Decision Notice, Lowfields Farm – Agriculture Building.
5. Lofty Trees – Permission to fell a diseased tree in conservation area.

The Parish Council has no concerns on any of these applications.

14        Financial Matters

a)         The Clerk reported on the income and outgoings since the last meeting on 08 January 2020

            Income total – £26.75

      Outgoings total - £7399.80

            Councillors unanimously approved the payments retrospectively,

b) New internal auditor has been sought.

15        Business for Future Meetings

15.1     The following will be on the agenda at the next Parish Council Meeting.

• AGM
• Election of Chairman
• Village Cross update
• Red Telephone Box
• Gateway traffic calming

16        Date of Annual Parish Meeting and Next Parish Council Meeting

16.1     The Annual Parish Council Meeting will be on Wednesday 22 April 2020 at 19:30

16.2     Parish Council AGM will be held on Wednesday 27 May 2020 at 19.30

Signed:  ……………………………….………. (Chairman).  Date:  ………………………….